Struggling with complex product configurations, pricing errors, or slow quote generation? Many UK businesses waste countless hours manually assembling quotes, only to face pricing inconsistencies or configuration errors that damage customer trust. Off-the-shelf CPQ software often exacerbates these problems by forcing you to adapt your processes to rigid systems.
At ByteGears, we build custom CPQ (Configure-Price-Quote) software designed specifically for your UK business. Unlike generic SaaS solutions, our bespoke approach creates software that mirrors your existing workflows, eliminates repetitive manual tasks, and ensures accurate, professional quotes every time. As a London-based consultancy specialising in business automation for SMEs, we deliver fully owned solutions that grow with your business - without ongoing subscription fees.
Why Off-the-Shelf CPQ (Configure-Price-Quote) Software Falls Short
Generic CPQ solutions frequently create more problems than they solve for UK SMEs:
- Process mismatch: Forces your team to abandon proven workflows for software-prescribed methods
- Disruptive changes: Requires extensive retraining that impacts productivity
- Hidden costs: Expensive per-user monthly subscriptions that escalate over time
- Limited adaptation: Cannot accommodate unique product rules or pricing structures
- Integration gaps: Creates data silos by failing to connect with your existing CRM or ERP systems
- Compliance risks: May not address UK-specific VAT rules or industry regulations
These limitations often lead to costly workarounds, reduced staff adoption, and ultimately, software that fails to deliver promised efficiency gains. The true cost emerges in lost productivity, training expenses, and missed sales opportunities from inaccurate quotes.
The ByteGears Custom CPQ (Configure-Price-Quote) Software Difference
Our UK-developed custom solutions transform how you configure products, calculate pricing, and generate quotes:
- Process-Focused Design: We map your existing workflows first, then build software that enhances - rather than replaces - your proven methods
- One-Time Investment: Own your software outright with predictable development costs, eliminating perpetual SaaS fees
- Seamless Integration: Native connections with your current business systems (CRM, ERP, accounting software)
- UK Compliance: Built-in handling for UK VAT, industry-specific regulations, and GDPR requirements
- Scalable Architecture: Modular design allows easy addition of new product lines or pricing models
- Local Support: London-based team provides implementation support and responsive ongoing assistance
- Full Ownership: Your business retains complete control and IP rights to the solution
Essential CPQ (Configure-Price-Quote) Software Features We Deliver
Our custom-built solutions include all core CPQ functionality while adapting to your specific needs:
- Visual Product Configurator: Interactive interface for error-free product selection and bundling
- Automated Pricing Engine: Complex pricing rules with volume discounts, promotions, and territory-based pricing
- Quote Generation: Professional, brand-consistent PDF quotes with optional e-signature capability
- Dashboard Analytics: Real-time visibility into quote conversion rates and sales pipeline
- Mobile Accessibility: Cloud-based access for remote teams with offline capability
- Approval Workflows: Customisable approval chains based on deal size or margin thresholds
- Data Security: Enterprise-grade protection with UK GDPR-compliant data handling
- System Integration: Pre-built connectors for major UK accounting and CRM platforms
- Custom Reporting: Tailored reports on profitability, product performance, and sales efficiency
- User Management: Role-based access controls with granular permissions
How We Deliver Your Custom CPQ (Configure-Price-Quote) Software
Our proven four-phase approach ensures your solution delivers maximum value:
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Discovery & Planning (2-4 weeks):
- Deep dive into your current quoting processes and pain points
- Requirements documentation and solution blueprint
- Integration strategy with existing systems
-
Custom Development (8-16 weeks):
- Agile development with regular progress reviews
- Configuration of core CPQ functionality
- Custom components for unique business rules
-
Testing & Deployment (2-4 weeks):
- Comprehensive user acceptance testing
- Data migration support (if required)
- Staged rollout with parallel running option
-
Training & Support (Ongoing):
- Role-based training for all user levels
- Detailed system documentation
- Dedicated UK-based support team
Most implementations complete within 3-6 months depending on complexity and integration requirements.
Understanding the Investment in Custom CPQ (Configure-Price-Quote) Software
While custom development requires upfront investment, the long-term economics often prove superior to SaaS alternatives:
- Cost predictability: Fixed development costs vs. escalating per-user subscriptions
- Efficiency gains: Typical payback periods of 12-24 months through reduced errors and faster quoting
- Ownership benefits: No vendor lock-in or forced upgrades
- Scalability: Add users or features without per-seat licensing penalties
Every solution is priced based on specific requirements. Our free consultation provides transparent cost estimates after understanding your needs. For many UK businesses, eliminating recurring SaaS fees alone justifies the investment within a few years.
CPQ (Configure-Price-Quote) Software Applications Across Industries
Custom CPQ solutions deliver value across multiple sectors:
- Manufacturing: Configure complex equipment with thousands of component combinations
- IT Services: Bundle hardware, software, and managed services with transparent pricing
- Construction: Accurate project quotes with material and labour cost calculations
- Wholesale Distribution: Manage tiered pricing and volume discounts
- Professional Services: Scope-based pricing with rate card integration
- Medical Equipment: Compliance-focused configuration of regulated devices
- Automotive: Option packaging and fleet pricing calculations
- Industrial Supplies: Handle complex shipping and duty calculations
- Telecoms: Service bundling with contract term pricing
- Office Equipment: Configure lease vs purchase options
Custom development allows precise adaptation to your industry’s unique requirements and regulations.
Common Questions About Custom CPQ (Configure-Price-Quote) Software
How does custom development cost compare to SaaS solutions?
While custom solutions require upfront investment, they typically become more economical within 2-3 years by eliminating ongoing per-user fees. You also gain process-specific functionality that generic SaaS cannot provide.
What’s the typical development timeline?
Most projects complete in 3-6 months from kickoff to deployment. Complex integrations or unusual requirements may extend this. We provide timeline estimates after the discovery phase.
How do you handle updates and changes?
We offer flexible support packages for system enhancements. Unlike SaaS vendors forcing unwanted updates, you control when and how your system evolves.
Can you integrate with our existing systems?
Yes, we specialise in connecting with UK business systems like Xero, Sage, Microsoft Dynamics, and others. All integrations are thoroughly tested before deployment.
What about data security and compliance?
We build all solutions with UK GDPR requirements in mind, including proper data handling, access controls, and audit trails. Hosting options include UK-based cloud or on-premises deployment.
Do you provide training for our team?
Comprehensive training is included for all user levels, from administrators to frontline staff. We provide detailed documentation and optional refresher sessions.
Ready to Explore Custom CPQ (Configure-Price-Quote) Software?
Take the first step toward streamlined quoting and error-free configurations. Book your free, no-obligation consultation with our London team to:
- Discuss your current quoting challenges
- Explore custom solution options
- Receive a ballpark timeline and budget estimate
- Learn how we limit client numbers to ensure quality service
Contact us today:
📞 020 8191 1816
📧 [email protected]
📍 27 Old Gloucester Street, London, WC1N 3AX
We’ll guide you through our simple process: consultation → proposal → development. As a boutique UK consultancy, we accept only a limited number of new clients each quarter to guarantee exceptional service.